YPO – Dynamic Purchasing System - Enforcement Agent Services
The Yorkshire Purchasing Organisation (YPO) Enforcement Agent Services is now live and accessible by your Local Authority for immediate use.
The Dynamic Purchasing System (DPS - similar to a framework) currently consists of a number of approved Enforcement Agencies that have been awarded a place on the approved list following a robust and detailed formal procurement process.
Jacobs have been awarded a place on the DPS, having scored the maximum points available and demonstrating that we have the right accreditations, finance and insurance levels, robust policies and procedures in place, and the experience to deliver, maintain and continually improve our leading and innovative services to Local Authorities throughout England and Wales.
Using the DPS you can award your contracts for up to 4 years.
Using the DPS
As a Public Authority in England and Wales you can access this official OJEU procurement system and use the DPS to conduct a mini competition amongst the approved list of suppliers.
YPO will provide you with:
- Enforcement Agency Services User Guide;
- Access Agreement;
- Customer Registration Form; and
- Enforcement Agency Supplier List.
There is an access fee of £750.00 to cover all the administration and the complete management of the process which is only payable when you sign the Access Agreement
YPO manages the process from start to finish.
The services provided can be found on page 6 of the user guide.
Selection Process by Mini Competition
To award a contract through the DPS you will need to undertake a mini competition, which will be fully managed and facilitated by YPO via the e-procurement portal.
You will tailor the mini competition to your authority, local requirements and your service specification.
The mini competition can consist of:
- Tailored specification and questions requiring a response submission document by suppliers;
- Presentation and Interview; and
- Price Element maximum 10% (other debts).
YPO will manage the instructions to bidders and all clarifications.
The review of submissions, specification, evaluation criteria and decision making remains with you, and YPO will manage all the administration and will advise you throughout the process alongside your corporate procurement team if required.
Mini Competition – Questions
YPO have a question library of pre-determined questions which test every aspect of the required services, so you can either pick from the library or include your own questions that you feel will suit your authority requirement the best.
Interview and Presentation - Optional
You are able to include an Interview and Presentation section in the mini competition as appropriate to your requirements.
Informing Suppliers and Providing Feedback
YPO will handle all administration, and will issue all notices to both successful and unsuccessful suppliers taking part in the mini competition.
In addition, YPO will provide feedback to unsuccessful suppliers and will manage any disputes.
YPO will also undertake the Contract Award process which can be for a period of up to 4 years.
Download the User Guide
A copy of the Enforcement Agency Services User Guide can be downloaded from the sidebar.
Step by Step Summary Guide
To see the step by step guide go to page 8 of the user guide.
Contact the YPO team direct by clicking this link: [email protected]
Contact the Jacobs Team
For more information on how to access this framework, please contact [email protected]
or telephone the team on 0151 650 4979.